![]() There is also a paid, premium version that offers a few more features.Īnother great way to schedule meetings and happenings is with. But if you create a free account, then you can synch your calendar up to Doodle for the future. You can create Doodle polls for more than just meetings and scheduling you can also use them for surveys, questionnaires, or to book appointments. No registration is required. They reply via the poll when they are available. You create the poll (quick and easy process) and then it gets emailed out automatically to the participants. The participants do not have to be Outlook users they just need any email address.ĭoodle Poll is a great, free way to find when different people can meet. You set up the parameters of the meeting and then an email is sent out to the participants to choose the best times. The only problem with this is that you must have access to your attendees’ calendars, which may not always be true.įindTime is a free add-in for Microsoft Outlook and is very easy to use. Then you can check out the Find a Time tab to see when everyone is available. You create an event in the calendar and add some guests. If you’re a Google Workspace for Education person, then you are probably already familiar with Find a Time in the Calendar. Luckily, there are some great tech resources to help with time scheduling and they all can, wait for it, save you time! Find a Time in Google Calendar You can send countless emails back and forth about when people are available. If you are defending remotely, ask your committee chair to set up a zoom meeting for the defense.Trying to set up a time to meet with another individual or a group of people can be difficult and, ironically, time consuming. It is a good idea to send out a reminder the day before the defense. Please cc the Graduate Program Assistant (Karen) on your email. *Once you have determined a time that will work for all committee members, send your committee members an email with the date, time, and zoom ID of your defense. If you can't find a time everyone can meet, send the Graduate Program Assistant (Karen) a link to your doodle poll, and she can help you out. If you still don't hear from them, let me know. If you haven't heard from a committee member in 2-3 days, you may want to resend the Doodle Poll link as a reminder. Let your committee know that if they double click on a box, it will indicate “if need be” for that time. Copy this link and send it to your committee (cc me). ![]() Then click "Finish." You will be able to view a link to the Doodle Poll. Select all possible dates, and then click on "Add Times" and then click on "Need Different Times for Each Day?" Enter time possibilities for each day, then "continue". 9-10, 9:30-10:30, 10-11).Ĭlick on "Create a Doodle." Enter title, and select "Continue." Select “month” (just above the calendar). If there is a limited amount of time all committee members are available in one day, you may want to include options on the 1/2 hour as well (e.g. ![]() Give faculty members options (all days/times everyone is available) for two weeks. Find times each day (M-F) that all committee members are available (and don't have classes) - don't forget to include your teaching and course schedule. GSLL has meetings on Wed from 4-6, so don't include that time in your Doodle poll (starting in fall 2023, meetings will be 1:25-2:15 W in fall and 1:25-3:20 W in spring). Look up times your committee members teach on (you can search by faculty member’s name). Best Practices for Setting up a Defense using Doodle Poll
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